Week 2 Escrow Update Castillo / Sparky Trust — Seller File
91-1091 Keoneula Blvd #H1, Ewa Beach, HI 96706 · Report Date: April 6, 2026 · Prepared by Team Taparra
Week 2 of Escrow
Day 8 of 30
27% Complete
Aloha, Monica & Stephanie!
Week 2 brought a major milestone — the home inspection is officially behind you and the only repair item has been fully resolved. Out of the entire inspection, the buyer asked for just one thing, and we moved fast to get it handled. The repair authorization was signed by all parties on the same day it was sent, which is a great sign for how smoothly this transaction is going. Here is the full update on everything that happened and what is ahead.
This report covers everything that happened this week, what's coming up in the next seven days, and where you stand right now on every open item. As always, your team is just a text or call away if you have any questions.
📅 Accepted
March 29, 2026
📍 Today
April 6, 2026 — Day 8
🏡 Closing
April 28, 2026 — Day 30
⚡ Progress
27% Complete
🏆 Team Taparra — Service at the HIGHEST Level · Brokered by eXp Realty. Questions? Reply to this email or reach out on your group text anytime.
Closing Progress
You are 27% of the way to closing day — Day 8 of a 30-day escrow. The momentum from Week 1 carried straight into Week 2. The inspection repair was the biggest item to tackle this week, and the speed at which everyone moved to get it resolved was impressive.
27%
Day 8 of 30
27 days remaining until closing
Accepted — Mar 29 Closing — Apr 28
8
Days Elapsed
Since offer acceptance on March 29
22
Days Remaining
Until your scheduled closing date
8
Milestones Done
Out of 20 total transaction milestones
40%
Complete
Milestone progress — ahead of schedule
This Week's Activity Log
Here's a detailed breakdown of everything your team completed this week, day by day. Every item below represents real progress toward your closing.
✅ Completed
Friday, April 3
✅ Home Inspection Results Received
The buyer completed their home inspection and submitted one repair request: the water heater in the attic was found to be actively leaking, with the drip pan nearly full. This was the only item the buyer asked to be addressed out of the entire inspection.
✅ Repair Options Presented to Sellers
Justin reviewed the repair estimates and presented two options with a full cost breakdown: a standard tank replacement at approximately $1,560 plus tax, or an upgrade to a tankless system at approximately $2,054 plus tax.
📘 What happens after a home inspection? After the buyer's inspection, they may request repairs, credits, or accept the property as-is. In this case, the buyer asked for just one item to be addressed — which is uncommon and a great sign. Most inspections result in multiple requests.
✅ Completed
Sunday, April 6
✅ Sellers Approved Tankless Water Heater Upgrade
After a phone call with Justin, Monica approved the tankless water heater upgrade. The decision was easy — the cost difference was minimal and the tankless system is a better long-term solution for the property.
✅ Repair Authorization Signed by All Parties — Same Day
The repair authorization paperwork was sent via DocuSign and both Monica and Stephanie signed on the same day. The document was then sent to the buyer's agent with the plumber and electrician estimates attached. The buyer signed the same day as well, making the repair authorization fully executed. The buyer's agent team can now schedule the contractors to complete the work before closing.
📘 What is a repair authorization? This is a written agreement between the buyer and seller confirming what repairs will be done, who pays, and the cost cap. Once all parties sign, the work can be scheduled. In your case, the cost is capped at the quoted amount of approximately $2,054 plus tax, and any cost beyond that would be on the buyer's side.
Transaction Status Snapshot
A quick-reference overview of every open item in your file. Here's where everything stands right now as of April 6, 2026.
What's Coming Up The Next 7 Days
Here's what your team is focused on for the week ahead. Multiple important milestones and deadlines are coming up — your team is actively tracking and coordinating each one on your behalf.
📅 Upcoming
Tuesday, April 7
Building Association Documents Expected
Building association documents are expected to arrive. These will be sent to the buyer immediately upon receipt.
Special Assessment Payoff Review
Justin will review the condo documents for the exact special assessment payoff amount so we can finalize that number for the settlement statement.
🔴 Hard Deadline
Wednesday, April 8
1
Inspection Period Closes
Since the repair agreement is already signed by all parties, this deadline is fully satisfied. No action needed from you.
2
Association Document Delivery Deadline
All condo and community documents must be delivered to the buyer by this date. We are tracking this closely.
3
First Lender Check-In
First formal check-in with the buyer's lender to confirm the VA loan is progressing on schedule.
📘 What happens when the inspection period closes? Once this deadline passes and the repair agreement is in place, the buyer has committed to moving forward with the purchase. This is a significant milestone because it removes one of the major contingencies from the contract.
📅 Upcoming
Friday, April 10
Buyer's Additional Earnest Money Due
Buyer's additional earnest money deposit of $2,500 is due to escrow on this date.
Buyer's Disclosure Acknowledgment Due
The buyer's signed acknowledgment of the disclosure statement is due back by this date.
🔴 Hard Deadline
Tuesday, April 14
Buyer's Conditional Loan Approval Deadline
The lender must issue preliminary approval for the buyer's VA loan by this date.
HARPTA Waiver Filing Deadline
Monica's tax specialists must submit the HARPTA waiver application by this date — that is 10 business days before closing. This is an important deadline to stay ahead of.
🗓️ Your Scheduled Closing Date: April 28, 2026. This date remains tentative until we receive final loan approval from the buyer's lender. This is completely normal at this stage of the transaction, and we will keep you updated every step of the way.
What Team Taparra Is Working On
Tracking the building association document delivery (ETA April 7) and preparing to send to the buyer immediately upon receipt
Reviewing condo documents for the exact special assessment payoff amount once they arrive
Conducting the first formal check-in with the buyer's lender this week to confirm the VA loan is on track
Ensuring the HARPTA waiver process stays on track — monitoring every step and coordinating with escrow. Monica, you continue to do a great job keeping up with everything they need from you
Coordinating with the buyer's agent to get the termite inspection scheduled now that the home inspection is complete
Following up on the buyer's signed receipt for the disclosure statement and community association documents
Monitoring the tankless water heater installation timeline — the buyer's agent team is coordinating the plumber and electrician
Preparing to request the estimated seller settlement statement from escrow
Your Action Items
1
Monica: HARPTA Waiver Documents
Please continue working with Brad and Lois on the HARPTA waiver documents. The filing deadline is approximately April 14 — getting any remaining documents to them as soon as possible is important. You are doing great — keep it up.
2
Window Warranty Information
If either of you come across any window warranty information from your father's records, please let us know. The buyer's inspector noticed some fogging in the windows and we are checking if there is a transferable warranty from the manufacturer.
3
Monica: Save Your Repair Receipt
Once the plumber is scheduled, hold onto the receipt or invoice after payment and send it to Justin so we can submit it to escrow for your reimbursement at closing.
Full Transaction Timeline
8 of 20 Milestones Completed
Your complete journey from acceptance to closing and beyond. Green = completed · Gold = active right now · Gray = ahead on your path. "T" indicates a tentative date not yet confirmed.
Mar 29 — ✅ Offer Accepted & Escrow Opened
Purchase contract fully executed. Escrow opened with Title Guaranty.
Mar 30 — ✅ Earnest Money Deposit Received
Buyer's initial deposit of $2,500 received and verified by escrow.
Mar 30 — ✅ Transaction Contacts Established
All parties introduced and communication channels set up.
Mar 31 — ✅ Community Association Documents Delivered
Documents ordered, received, and sent to the buyer's agent.
Apr 2 — ✅ Seller's Disclosure Statement Completed
Signed by both Monica and Stephanie via DocuSign.
Apr 2 — ✅ Home Inspection Completed
Buyer completed their inspection of the property.
Apr 3 — ✅ Disclosure Statement Delivered to Buyer
Delivered within the 7-day deadline.
Apr 6 — ✅ Inspection Repair Agreement Fully Executed
Tankless water heater upgrade approved by sellers. Repair authorization signed by all parties on the same day. Buyer's agent team scheduling the contractors.
Apr 7 — 🔆 Building Association Documents Delivery (ACTIVE)
Ordered via HomeWiseDocs. Expected arrival April 7. Delivery deadline April 8.
Apr 8 — 🔆 Inspection Period Closes (ACTIVE)
Repair agreement already in place. This deadline is satisfied.
~Apr 10 — Additional Earnest Money Deposit
Buyer's additional $2,500 deposit due to escrow.
~Apr 14 — HARPTA Waiver Filed
Monica's tax specialists must submit the waiver application at least 10 business days before closing.
Apr 14 — Buyer's Conditional Loan Approval
Lender issues preliminary approval for the buyer's VA loan.
T — Termite Inspection Completed
Inspector selected (Golden Termite). Scheduling now that home inspection is complete. Report due by April 16.
T — VA Appraisal Report Received
Required for the buyer's VA loan approval.
T — Tankless Water Heater Installation Complete
Buyer's agent team coordinating the plumber and electrician. Must be completed before final walkthrough.
~Apr 16 — Seller Signing Scheduled
Coordination begins to schedule closing document signing.
Apr 21 — Buyer's Final Loan Approval
Lender issues final approval — this clears the path to closing.
Apr 23 — Final Walkthrough
Buyer does a final walkthrough of the property before closing. Repairs verified complete.
Apr 24 — Key Handoff Arrangements
Final coordination on keys, garage openers, and access devices.
Apr 28 — 🏡 CLOSING DAY
Escrow closes and ownership transfers to the buyer. Congratulations, Monica & Stephanie!
T — Unilateral Extension Period (10 Days)
If needed, the contract allows for a 10-day unilateral extension beyond the scheduled closing date. This is a safety net built into the contract.
After Closing — Your Documents on Google Drive
Your complete transaction file will be organized and shared with you via Google Drive for your records.
Milestones marked with "T" do not have a confirmed date yet. Once the date is confirmed, the actual date will appear on the next report.
Your Transaction Team
Every person on this list is working on your behalf. Don't hesitate to reach out — we are here for every question, big or small.
Justin K. Taparra
Your Agent · Team Taparra 📞 (808) 349-6499
Devin Hammack
Co-Agent · Team Taparra ✉️ agent.care@toptierhawaii.com
Sam Palompo & Dez Mello
Agent Success · Team Taparra ✉️ agent.care@toptierhawaii.com
Ridge Vuong
Escrow Officer · Title Guaranty 📞 (808) 592-5236
Team Taparra
Serviced at the HIGHEST Level · Brokered by eXp Realty
Questions? Reply to this email or reach out on your group text anytime. Monica and Stephanie, thank you for trusting us with this process. We are on it every single day. 🌺